3.6 Sharing an iFolder

You can share an iFolder with multiple users. This section discusses the following tasks:

3.6.1 Understanding User Access Rights

The following table describes the capabilities associated with each level of access for users.

Table 3-2 Capabilities of iFolder Owners and Members Based on Their User Access Rights

Capabilities

Owner

Member with Full Control

Member with Read/Write

Member with Read Only

With an enterprise server, the space consumed by the iFolder on the server is charged against the user’s quota

Yes

No

No

No

Reassign ownership to another user

Yes

No

No

No

Set a quota for the iFolder

Yes

No

No

No

Make the iFolder available to other users (sharing)

Yes

Yes

No

No

Make the iFolder unavailable to other users (stop sharing)

Yes

Yes, except the owner

No

No

Assign iFolder access rights for other users

Yes

Yes, except the owner

No

No

Read directories and files in the iFolder

Yes

Yes

Yes

Yes

Add, modify, or delete directories and files in the iFolder

Yes

Yes

Yes

No

Rename directories and files in an iFolder

Yes

Yes

Yes

Yes

Rename the iFolder

No

No

No

No

Set up an iFolder on multiple computers

Yes

Yes

Yes

Yes

Revert an iFolder (do not participate on a local computer)

Yes

Yes

Yes

Yes

Delete an available iFolder to decline participating

Yes

Yes

Yes

Yes

Delete the iFolder and delete the iFolder and its files from the server (make it a normal folder again and no longer share it with others)

Yes

No

No

No

3.6.2 Accessing the Sharing Tab

You can manage membership for the iFolder from the Sharing tab in the iFolder Properties dialog box.

  1. If iFolder is not running, start iFolder.

  2. Do one of the following to open the iFolder Properties dialog box to the Sharing tab.

    • In a file manager, right-click the iFolder you want to share, then select Share with.
    • In the iFolder browser, select the iFolder, then select Share with.

3.6.3 Adding a User to an iFolder

  1. On the Sharing tab, click Add to open the Select User dialog box.

  2. From the list of users, select one or more users by adding them to the Selected Users list, then click OK.

    It can take several seconds for the invitations to synchronize up to the server.

  3. On the Sharing tab, select one or more users who you want to assign the same access right.

  4. Click Access, select the Full Control, Read/Write, or Read Only access right, then click OK.

  5. Repeat the previous steps until you have invited all the desired users to share the iFolder and set their access rights.

  6. Click Apply, then click OK to close the iFolder Properties window.

3.6.4 Modifying User Access Rights

As the working relationships and status of members of an iFolder change, you might need to change a user’s access right for the iFolder. For example, you might want to give a trusted user the File Control right for the iFolder.

  1. On the Sharing tab, select one or more users who you want to assign the same access right.

  2. Select Access, then specify the Full Control, Read/Write, or Read Only right.

  3. Click Apply, then click OK to close the iFolder Properties window.

3.6.5 Removing a User from an iFolder

To unshare an iFolder, you must remove a user as a member of an iFolder. The iFolder on the user’s workstation becomes a normal folder. A copy of the data remains on the former member’s workstation, but the files are no longer synchronized with the shared iFolder.

  1. On the Sharing tab, select one or more users from the list.

  2. Click Remove, click Apply, then click OK.