If you are using a calendar on a Novell GroupWise or Microsoft Exchange server, select a Classification for the appointment to determine who can view it. Public is the default category, and a public appointment can be viewed by anyone on the calendar sharing network. Private denotes one level of security, and Confidential an even higher level. The different levels vary depending on your server settings; check with your system administrator or adjust your delegation settings.If you are using a Novell GroupWise or Microsoft Exchange server, other people on the server can check your schedule to see if you are available at any given time. If you have an appointment that is flexible or that you want to designate as Free rather than Busy time, select the Free box in the Show Time As section. Normally, appointments display as Busy. You can categorize appointments in the same way you can categorize contacts. Click Categories.Select the check box next to each category that matches the appointment you are creating.You can add a new category to your category list by clicking Edit Master Category List, then click Click Here To Add A Category.After you've selected your categories, click OK to assign these categories to the appointment. The categories you selected are now listed in the text box to the right of the Categories button.Appointments with categories appear with icons in the calendar display, and you can also search for appointments by category. To display only the appointments in a particular category, select Category Is in the search bar at the top of the calendar, and select a category.
